Suppliers
Adding Suppliers 
Suppliers can be added from the Suppliers page or directly during setup or quoting.
To add a supplier from the Suppliers page:
Navigate to Suppliers from the vendor dashboard.
Click + Add Supplier.
Enter the supplier name.
Select the supplier’s country.
Click Add Supplier to save or Cancel to exit.
Once added, suppliers are available for material configuration and pricing.
Adding an API Connection
Parts Portal supports API connections with select suppliers to enable real-time material pricing.
How to Connect an API to your supplier:
On your Suppliers dashboard, navigate to the supplier you wish to connect an API with
On the far left of the box, you will see API Connection symbol
Click that button and it will provide you a pop
Choose what supplier you would like to integrate an API Connection with
Enter the customer number and token; connect with your Parts Portal Customer Success Manager to obtain this.
Click Connect
With an active API connection:
Material prices are automatically retrieved.
Manual price entry is reduced.
Pricing stays aligned with current supplier rates.
Materials Managed by Parts Portal
Materials in Parts Portal are centrally managed and linked to suppliers.
Materials include:
Material type, grade, shape
Size: dimensions and sheet/bar size
Associated supplier
Pricing per size or unit
These materials are used across RFQs, quotes, and orders to ensure consistent pricing. Materials not present in Parts Portal can be added in the subcomponent section of the quote, but will not be eligible for API pricing with material suppliers. Parts Portal monitors subcomponent materials added and will notify vendors when relevant new materials are added to the database.
Instant Material Price Pre-Fill
When using an API-connected supplier, material pricing is automatically pre-filled during quoting.
How it works:
Vendor selects a material and sheet/bar size stocked by a supplier
Vendor calculates and enters material yield
Material price per size populates automatically in the quote
This reduces manual entry, improves pricing accuracy, and speeds up quote creation.
Materials
The Materials section allows vendors to view and export the Parts Portal material database used for quoting and production. Materials defined here are used across RFQs, quotes, and orders to ensure consistent and accurate material pricing.
Managing Materials 
From the Materials page, vendors can view and export all configured materials.
Each material record includes:
Material: Base material name (e.g., Aluminum)
Type: Optional material type or classification
Grade: Material grade (e.g., 1100)
Shape: Material form (e.g., Round Bar, Sheet)
Size: Material size or thickness
Sheet/Bar Size: Specifies the standard cut length dimensions or thickness of the material
Status: Active or inactive
Filters and search can be used to quickly locate specific materials.
Exporting Materials
To assist with part imports, you can export your entire material library to Excel. This export includes a plain-text "materialName" field, making it easy to copy and paste data into other systems without formatting issues.
Click the Export button at the top of the Materials page.
Because these datasets can be large, the file is processed in the background.
Once ready, the Excel file will be sent directly to your registered email address for download.
Material Status
Materials marked as 
are available for use in quotes and RFQs.
Inactive materials remain in the system for reference but cannot be selected for new quotes.
How Materials Affect Pricing
Materials selected during quoting determine the base material cost per part.
If the material is linked to an API-connected supplier:
Pricing is automatically pre-filled
Costs reflect current supplier rates
Manual price entry is reduced
Note: Material details and Sheet/Bar sizes are now automatically mapped to the Router-Traveler Excel output generated upon Sales Order creation. This ensures that production teams receive the exact material specifications defined during the quoting process.