To view more details about a specific quote or order:
Click the eye icon
under the Actions column.A detailed view will open – showing part descriptions, pricing breakdowns, disclaimers, and estimated delivery schedules.
If you are a manager, you’ll see approval options:
✅Approve – Accepts the quote to place an order and prompts to collect your purchase order number.
❌Reject – Declines the quote, moving it to a Quote Rejected status and prompts to collect the reason for declining the quote.
Statuses include: “Approval Pending”, “Rejected by Manager”, “Needs Revision”, “Under Vendor Review”, or “Vendor Rejected”, show the RFQ’s current stage in the review process.
💡Tip: Once a quote is accepted, the vendor will receive confirmation, and the order will automatically update with your Purchase Order Number.
Searching, Filtering, and Sorting
Reminder: You can quickly find specific quotes or orders using the search and filter tools at the top of the page. Please refer to the “Using the Search Bar” Section for assistance when searching for quotes.
Reordering or Creating New RFQs
At the top right of the page, you’ll see two quick-action buttons:
Reorder Part – Instantly generate a new quote request based on a previously quoted part.
New RFQ – Create a brand-new quote request for a new part or revision level.
These shortcuts make it easy to repeat frequent orders or submit new part requests without navigating away from the page.
Searching by Vendor
When searching by Vendor, keep in mind that you’ll only see vendors that:
Are active subscribers to Parts Portal AND
Have an existing relationship with your company (e.g., you’ve purchased parts from or requested quotes from that vendor in the past).
This means you may not see all vendors you’ve worked with outside of Parts Portal.
If a vendor you work with isn’t appearing, encourage them to join Parts Portal. Vendors can contact [email protected] for more information about becoming a subscriber.
Managing Quote Orders Tab
Once a quote has been reviewed and issued by a vendor, it moves to the Quote Orders tab. This area allows you to monitor pricing, delivery timelines, and approval statuses for all your Quotes & Orders.
Accessing the Quote Orders Tab
From the top navigation bar, click Quote Orders.
Select the Quote Orders tab located beside RFQs at the top of the page.
You’ll see a list of all quotes and orders.
Each row represents a quote that has been issued, accepted, rejected or an order in production or complete – giving you a complete view or where your requests stand.
Understanding the Quote Orders Table
The table displays detailed quote and order information across the following columns:
RFQ Number(1) – The system-assigned reference number for each quote/order.
Part Number(2) – Your part identifier(s) associated with the quote/order.
Quantity(3) – Total number of units requested.
Vendor(4) – The supplier who provided the quote.
Purchase Order Number(5) – Your Purchase Order identifier entered at the time you accepted the quote and converted it into an order.
Order Date(6) – The date the quote request was first created.
Total Price(7) – The total cost provided by the vendor for the quote/order.
Estimated Delivery Week(8) – The expected delivery window provided by the vendor, for the completed order.
Status(9) – Displays the current progress of the quote or order, see definitions below.
Actions(10) – Allows you to request another quote on orders or view details, approve, or reject a quote.
Status | Description |
Quote Issued | The vendor has issued a quote with pricing and terms. |
Quote Accepted | The customer has accepted the quote and approved it for production. |
Quote Rejected | The customer has rejected the quote; no further action will be taken. |
In Production | The quote has been accepted, and manufacturing of the parts is in progress. |
Production Complete | Manufacturing is finished; the parts are ready for shipment. |