To view your RFQ’s current status:
From the top navigation bar, click Quote Orders.
Select the RFQs Tab.
Locate your RFQ in the table using the search bar – the Status column will display its current stage.
Click the eye icon
under the Actions column to open full details.
In the bottom left-hand corner, there is a box titled, "Activity Timeline", which shows the part's progress more in-depth.
💡Tip: You can use filters (Status, Date, or Vendor) to quickly locate specific RFQs or narrow down by stage.
Understanding RFQ Statuses
Each RFQ moves through the following stages as it’s reviewed internally and by the vendor:
Status | Description |
Awaiting Manager Review | The RFQ has been submitted and is waiting for manager approval. |
Rejected by Manager | The RFQ was reviewed and rejected by the manager with no option to revise. |
Returned for Revision | The manager requested edits; the RFQ must be updated and resubmitted for approval. |
Under Vendor Review | The RFQ has been approved internally and sent to the vendor for evaluation. |
Rejected by Vendor | The vendor reviewed the RFQ and declined to quote. |
💡Tip: You can hover the Status label in the RFQ list to see when the status last changed — a quick way to track recent activity without opening the RFQ.
Status Flow Overview
Below is a simplified overview of how RFQs progress through the system:
User Submit RFQ → Status changes to Awaiting Manager Review.
Manager Approves → Moves to Under Vendor Review.
Vendor Reviews and Responds → Updates to Under Vendor Review or Rejected by Vendor.
Customer Reviews Quote → Can move to Under Vendor Review or Quote Rejected.
If the manager requests changes, the RFQ will move to Returned for Revision, where you can make edits and resubmit for approval.
Editing & Resubmitting an RFQ
If your RFQ has been returned for revision or you need to make changes after submission, you can easily edit and resubmit it through the Parts Portal. This ensures your request includes the most accurate and updated information before being reviewed again.
When You can Edit an RFQ
An RFQ can be edited only when:
The status is Returned for Revision (manager requested updates), OR
The status is Awaiting Manager Review (RFQ has not yet been approved).
Once an RFQ has moved to Under Vendor Review or later stages, it can no longer be edited. In that case, you’ll need to create a new RFQ or submit a Reorder Part request instead.
How to Edit and Resubmit
To update your RFQ:
From the top navigation, go to Quote Orders > RFQs.
Locate the RFQ you wish to update. You can use the Search or Filter tools to find it quickly.
Under the Actions column, click the Edit
icon.
The original RFQ form will open, pre-filled with your existing information.
Make any necessary edits—such as updating the part file, order quantity, lead time, or additional remarks.
Once all changes are complete, click Resubmit RFQ.
Your updated RFQ will automatically return to the Awaiting Manager Review status for internal approval.
💡 Tip: Include a short note in the Additional Remarks field explaining what was changed (e.g., “Updated drawing version to Rev B” or “Adjusted quantity to 500 pcs”). This helps reviewers process your resubmission faster.
Revision History
Each time you resubmit an RFQ, a revision history is stored in the system.
To view past versions:
Open the RFQ record by clicking the eye icon
under Actions.
Scroll to the History or Activity Log section at the bottom of the page.
Review submission timestamps, user updates, and comments for traceability.
💡 Tip: Keeping detailed notes and file version names (e.g., Part123_RevB.pdf) helps ensure your vendors quote the correct version of the part.